Research checked 11 September 2026. Australian passenger cars and light vehicles.
Print this article using your browser's Print command, then tick each square as you complete the check. Write N/A beside items that do not apply. These are printable check boxes, not an online form.
Record the handover
Keep a copy for each party. This record does not replace official transfer forms.
Vehicle and transaction
- Make / model / grade: ___________________________________________
- VIN: ______________________________ Registration / state: __________
- Odometer: ______________ Price: $____________ Deposit: $____________
- Balance paid: $___________ Payment reference: ______________________
- Handover date / time: ________________ Location: ____________________
People and included items
- Seller name / address: ___________________________________________
- Buyer name / address: ___________________________________________
- Keys / charging cables / accessories / plates included: ___________________
- Known faults / agreed repairs / conditions: ____________________________
Before the keys change hands
- ☐ Payment checked independently; any lender payout and discharge arrangements resolved.
- ☐ Receipt signed; buyer has lawful road-use arrangements and insurance in place.
- ☐ Required inspection certificates, service records and manuals supplied.
- ☐ Seller disposal/transfer submitted or scheduled; buyer transfer deadline recorded.
- ☐ Toll tags, saved personal data and old app/digital-key access removed as agreed.
Keep the evidence
- Seller signature: __________________ Buyer signature: ________________
- Seller notice reference: ______________ Buyer transfer due: _____________
Keep personal information securely. Print this worksheet and complete personal details privately.
Keep your next move on MotorLoop
Compare cars or prepare your listing at motorloop.com.au (opens in a new tab). Use accurate vehicle details and supporting records to make your next buying or selling conversation more useful.
Research sources
- PPSR: official vehicle search (opens in a new tab)
- Scamwatch: buying and selling scams (opens in a new tab)
General information only. Verify current government rules and vehicle-specific contract terms before committing. Auctions, imports, write-offs, deceased estates and commercial-use vehicles can require additional checks.